Administrative Assistant Job at Company Confidential, Wayne, NJ

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  • Company Confidential
  • Wayne, NJ

Job Description

Job Description

Job Description

Are you an experienced administrative professional who excels at supporting leadership and keeping daily operations running smoothly? We’re seeking a highly organized and reliable Administrative Assistant to support company leadership and help keep daily operations running efficiently. This is an essential role for someone who is naturally proactive, detail-driven, and comfortable balancing multiple priorities at once.

If you take pride in being the person who keeps everything moving behind the scenes and enjoy supporting a leadership team, this could be a great fit.

Core Responsibilities

  • Support leadership with scheduling, meeting coordination, and preparation of materials
  • Manage calendars, travel arrangements, and key communications
  • Draft reports, agendas, and correspondence; capture and distribute meeting notes
  • Handle confidential and sensitive information with professionalism and discretion
  • Coordinate company meetings, internal events, and team activities
  • Maintain accurate records, files, and documentation
  • Track deadlines, follow up on action items, and assist with special projects
  • Help foster a well-run, positive office environment by supporting daily operational needs

Experience & Qualifications

  • At least 5 years of experience providing high-level administrative support, ideally in a professional or corporate environment
  • Proven ability to anticipate needs, manage competing priorities, and solve problems independently
  • Strong organizational skills with excellent attention to detail
  • Clear, professional written and verbal communication
  • Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook; CRM experience is a plus
  • Minimum typing speed of 50 WPM (verified by typing test)
  • Professional, approachable demeanor with strong judgment
  • Project coordination or cross-functional support experience is a plus

Job Tags

Work at office,

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