Personal & Executive Assistant - 43636271967 Job at Activate Talent, Springfield, MA

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  • Activate Talent
  • Springfield, MA

Job Description

Personal & Executive Assistant

We're helping our client find a highly organized and proactive Personal & Executive Assistant to provide both professional and personal support. This role blends executive-level administrative responsibilities with wellness and accountability support, making it ideal for someone who thrives on variety and enjoys being both a strategic partner and a supportive presence.

You'll play a key role in ensuring smooth day-to-day operations, handling business communications and scheduling while also helping the client stay consistent with personal goals, habits, and lifestyle management.

Responsibilities:

Executive / Professional Support

  • Manage complex executive calendars, inboxes, and communications across multiple time zones.
  • Draft and send professional correspondence on behalf of the executive.
  • Plan and coordinate virtual meetings, calls, and events.
  • Prepare reports, presentations, and meeting summaries.
  • Serve as the first point of contact for internal and external stakeholders.
  • Conduct research, manage contacts, and support business development (e.g., introductions, follow-ups).
  • Assist with project management tasks tracking deliverables, deadlines, and follow-ups.
  • Maintain organized systems for documents, files, and communications.
  • Tech tasks: experience with Slack + Gmail, and ideally knowledge of social media, funnels, and landing pages.

Personal & Wellness Support

  • Act as an accountability partner, providing gentle reminders and encouragement to maintain personal habits and goals.
  • Assist with planning personal events, trips, and appointments.
  • Source services, shop for products, or identify experiences that enhance lifestyle and wellbeing.
  • Provide a calm, encouraging, and professional presence blending the role of assistant and supportive coach.
Activate Talent

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