Real Estate Transaction Coordinator Job at Illinois Staffing, Highland Park, MI

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  • Illinois Staffing
  • Highland Park, MI

Job Description

Transaction Coordinator Position

This top producing real estate team is looking for a transaction coordinator to join and grow their residential team! Prior real estate experience, excellent Connect MLS, Zenlist, and social media knowledge are required for this position; as well as a current Illinois Real Estate License. This is a dynamic, fast-paced and ever changing environment. The ideal candidate would have an easy going disposition, be an excellent communicator with a positive attitude and extraordinary customer service skills who can operate with a high level of privacy and confidentiality. We are looking for a self-starter with a natural ability to organize and prioritize daily tasks in a high volume atmosphere, working with a high level of accuracy without getting easily distracted by an increasing to-do list. They should be exceptionally computer savvy and have some experience with marketing and advertising. This position does require in-person working at the Baird & Warner Highland Park office, ideally Monday-Friday 9am-6pm (flexible schedule).

Duties and responsibilities include but are not limited to:

  • Manage all team emails and all email accounts
  • Manage co-team leads scheduling and tracking of all appointments for agent follow thru
  • Handle team communication with internal B&W support services
  • Set up, manage and input as well as update the CRM and client management
  • Organize and maintain reports, client folders, files, etc. both electronically and physically
  • Track various costs and expenses by transaction
  • Follow up, update and organize all real estate transactions both during the active status as well as with the contract care team once under contract to insure a flawless flow of communication between all parties
  • Manage and execute with corresponding listing lead, the Rubenstein Fox Team unique 10 step strategic approach when listing properties
  • Organize and review incoming leads via email, HomeLight, KV Core, Zillow, Realtor.com, and others
  • Prepare relocation reports, aka BPOs
  • Have strong knowledge and ability to prepare and create market analysis's aka CMAs
  • Set up & deliver weekly marketing reports to all sellers / listings
  • Coordinate with agents to schedule MLS weekly open houses / broker tours / showings
  • Timely follow-up with clients / sellers / other agents, regarding feedback on showings, open houses, broker opens, etc
  • Coordinate with contract care and agents all necessary wire requests
  • Organize transactions in an effort to keep track of both earnest money deposits, inspection items and any corresponding closing costs in an effort to be prepared with all pre-closing documents
  • Attend and/or coordinate inspections and appraisals, communicating with all parties and distributing files as necessary
  • Manage, input, and review properties and data on the MLS; run reports and pre-marketing of properties through Reverse Prospecting and other tools
  • Manage listing files with details, deadlines, credits, closing details
  • Create and/or coordinate any/all farming materials, advertisements, and other marketing materials with marketing services
  • Manage social media accounts and online presence
  • Create weekly recaps and updates for sellers
  • Attend office meetings and take notes at classes and seminars in order to train other team members
  • Study and stay abreast of new market data and trends, new platforms to enhance team structure
  • Coordinate special events
  • Follow up with past clients, and maintain a database of clientele
  • Keep office organized, clean and tidy

Requirements and skills:

  • Mandatory Real Estate License in Illinois
  • Real Estate License in Florida a bonus
  • Prior administrative or executive assistant experience
  • Proficiency in Microsoft Office (Word, Excel, Power Point) and Google Suite
  • Proficiency with Connect MLS, Docusign and Dotloop
  • Proficiency with Canva, Marketing Services
  • Excellent verbal and written communication skills, as well as excellent phone demeanor
  • Ability to adapt and evolve in a fast-paced and fun environment
  • Tech savvy and quick study / learner
  • Team player attitude
  • Discretion and confidentiality
  • Strong organizational skills with an ability to think proactively and prioritize work

Compensation and Benefits:

  • This is a contract position with expected annual compensation of $45,000 + bonus opportunities.
  • Vacation, sick, and personal days after 6 mos.
  • Excellent growth potential
  • Insurance stipend after 90 days.
Illinois Staffing

Job Tags

Contract work, Work at office, Relocation, Monday to Friday, Flexible hours,

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